Archive for the ‘Communication’ Category

Is Good Behavior Boring?

Wednesday, August 25th, 2010
"school"

School is In

You can feel school in the air. This is the week to prepare for teachers and we just waved goodbye to a group of amazing students who will be manning and womaning one of the main dorms at the University of Pennsylvania.

These dorm leaders were at the Country Place Retreat for the week end to get to know each other and talk about what is expected of them. They spent much time in the great room discussing campus issues. They played volleyball, had a campfire, and ate really great food.

Nothing out of control happened. No scenes from a reality show showed up. They talked, walked, played, and learned. Not much to write about. So, why am I writing about something that was peaceful and positive.

Different from a group we had here eighteen months ago who were about the same age as these college students. The other group thought the great room was a hockey field, that food fights were acceptable, and cleaning up after them was a sign of weakness. That other group cost us a fortune in repairs and new carpet.

Both groups traveled the hour and a half from Philadelphia. Yet, they were words apart. Both groups also had teachers with them to facilitate the program. So, what was the difference?

I’m going to take an educated guess. Now, group two will remain anonymous; just know they were mentors to students in the city. Maybe the Penn group is more future-oriented, more academic. Is that what could make the difference? That may be one part.

 Here is another thought to ponder. Pendulums swing from one side to the other. We have just come out of a time of “mean girls/boys” to the max. We are just finishing with the Lindsay Lohan drama and now that she is in rehab it is really quiet. I think that in these past eighteen months the tide has begun to change.

At some point all the cursing, bad behavior, and silliness of reality television starts to get old. We become hungry to hear about those who are making a positive difference. We become hungry to make a positive difference.

Like this saying:  “When wallowing in a vat of hot fudge one cries out for a piece of celery”; maybe, just maybe we are moving into a time where the Snookie’s of the world can drink their tequila and no one will care. Let’s hear it for those who are helping to make this planet a better place and don’t need to be applauded for every move.

Leadership Dilemmas: When to Remain Silent

Monday, August 23rd, 2010
"communication"

Silence

Are you aware of the Target troubles? I mean at this excellent company where no one wanted to talk about a contribution made to the Republican candidate who is anti-gay? It had become a brooding, just under the boil point for many of the employees who felt this was not the right thing to do, Yet the silence, as they say, was deafening.

UNTIL…..someone from human resources spoke up. She asked for private time to say a variation of “What were you thinking?”

I say “good and right action!”

All too often there is this in-between land that we are unsure and uncomfortable traversing. Is it our business? Should we speak up? Will it cost me my job? What are the proper boundaries?

I say “those who remain silent are guilty too.”

Last night there was an interview about BP and the spill. It was not a witch hunt looking for scapegoats; it was a thoughtful discussion on CBS’s “60 Minutes”. Please go to their site for the full story. For me it was the sadness that if everyone had been willing to speak out, to say the Emperor has no clothes there may be a different story to tell that does not cause harm to human and animal life.

I say “when in doubt speak out”.

One of our clients recently had an ugly situation where an employee quit and claimed the place of her employ to be a “hostile work environment”. When the situation was researched, it turned out that she had crossed ethical boundaries. Different from the HR person at Target, she was a destructive force who told people she had the “inside track” and would warn them they might be fired (not true) or the company could not make payroll (not true).

It is now all in the open. However, several valued employees were hurt from the lies and sought work elsewhere.  It took time to dig for the truth and over and over the comments were “I did not feel I had the right to go to corporate, after all she was covering our backs”.

I say, “the truth shall set you free”! Never, never let someone keep you from  searching for the truth and speaking out, not easy to do, yet, it does make a major difference.

Leadership, Creativity and Getting Unstuck

Monday, August 9th, 2010

Did you ever see something unique and wish you had been that clever? Like rollers on suitcases or Q-tips to clean ears?

"stuck"How come others are so smart with novel ways to use common everyday products and you just see them for what they are and nothing else? Remember as a kid a wastebasket was for trash and also a drum, a step stool, even a hat?

When there is so much workplace stress and workplace conflict we tend to put up our shields and see the world through very narrow filters. We forget to take the time to have fun with creating. We are too busy producing.

So, take a few minutes today and just create. I promise it will help you see every situation today from more than just one perspective. That is a good thing. Pick an object, any object will do and just take five minutes to play.

Ready? You know what a table looks like. They come in all sizes and have many uses. Okay, get a piece of paper and as fast as you can write down at least fifteen uses for a table, any table. Did you say it could be used for a bed? How about as a sled? Could it be painted and used as a sign? You could write on it and it becomes a big book? Keep going. Get outrageous. Hey, I’m only talking about a five minute brain break to give you a new perspective when you get back to your work at hand.

Let’s face it. We need to train our brains to think differently or we become super stuck in old patterns. Know that when stress hits the hot button we all revert to old patterns of behavior, old ways of thinking that limit creativity.

In “Don’t Bring it to Work” I talk about behavior patterns that were there for survival and security. There is so much more to life than just being safe. There is adventure and risk. There is the adrenalin rush of learning something and seeing the world with new eyes.

All leadership development programs need to have a module on pattern breaking. In “Total Leadership Connections“, session four is dedicated to collaboration and brain training. After all the hard work to observe and understand where ingrained patterns developed it is time to transform them into fabulous and rewarding “aha” moments.

Here is one technique that will help you clear your mind and move from old patterns to new thinking. Grab a piece of paper and write down everything that is bothering you right now, that is distracting you from pure open concentration.

What is getting in the way of solving your present problems or coming up with new ways to solve old annoyances? Write and write fast. Make the fastest list you can. What is worrying you or making you angry? Who is disappointing you? Who do you think you are disappointing? Don’t solve just observe.

Now take the paper, roll it into a ball or tear it into pieces. Throw it away. Get up, get a drink of water. Sit down again and be surprised at how quickly you can make old patterns that are filled with knots (like cannot, will not, not capable, not good enough) begin to loosen and eventually disappear.

Great, you are on your way to being in charge of changing your mind. Once the knots, (the nots) are untied your ideas will flow. Have a fun day and let me know what new ideas you are bringing into play.

Components of Leadership

Wednesday, August 4th, 2010

"leadership"Dissecting the various components of leadership keeps many an academic and blogger busy for years and years. It is such a fascinating subject. Do we really know what the right blend is for extraordinary leadership? We keep writing, reading and analyzing. The following article gives a great perspective to discuss. Think about those you have worked with who you see as exemplary leaders. What are the attributes that make you believe in them? For me, it is the willingness to be a truth seeker and a truth teller. It is one who is willing to look and re-look and be accountable when situations backfire. The rest of leadership, charisma, intellectual brilliance, great wit, are all window dressing. Give me someone who is willing to “own” his or her part of a situation, that is someone I will trust and be willing to follow.

On Leadership: BP, Dell, Wall Street –where have the corporate heros gone??

Amy M. Wilkinson is a senior fellow at Harvard University’s Center for Business and Government and a public policy scholar at the Woodrow Wilson Center.

Somehow America has forgotten that our vibrant economy, the mass majority of our jobs, and the products we use every day are a result of strong business leadership.

When was the last time you went to the grocery store to find fresh fruit, sliced turkey, toilet paper or deodorant? The CEOs of Safeway, Giant, Whole Foods and many other retailers enable our lives.

Yes, there are leaders who have violated our trust and profoundly mismanaged their organizations. Yet, the vast majority of CEOs create jobs for more than 80 percent of America’s workers. In recent years, Google has created 22,000 jobs and put information at our fingertips. Apple has revolutionized music players and cellphones and irrevocably changed the way we interact with technology. Intel has built a computer chip that is 1,000 times as powerful, 100,000 times smaller and 1 million times cheaper than that of MIT’s mainframe in 1965.

We don’t think to thank the CEO of Waste Management when trash disappears from our curbs, but 20 million households across North America rely on the company.

So where are corporate heroes? They are working quietly among us.

John Baldoni is a leadership consultant, coach and regular contributor to the Harvard Business Review online.

In December 1995, Fortune conducted an interview with two titans of American business who defined those heady times: high growth, high return and high rewards; Jack Welch of General Electric and Roberto Goizueta of Coca-Cola.

Both became CEOs in 1981 when their companies were underperforming. Welch transformed GE into a sleek juggernaut that dominated market segments from jet engines and locomotives to finance. Goizueta shook up the culture to focus more on the customer and in the process increased Coke’s market capitalization more than 30-fold.

Neither had it easy. In their Fortune interview, Welch said he was always “scared” that GE would not be nimble enough. Goizueta confided he slept like a baby: “I wake up every two hours and cry.”

This gets to the heart of leadership. Leadership, like character, is what you do when the choices are hard. When things are booming, it can be fun to grow the business, introducing new products and services, hiring new employees and reaping strong profit. Tough times mean facilities closings, layoffs and bearish earnings.

Savvy leaders prepare for tough times always. They delegate leadership to the front lines. This not only makes for greater engagement because people feel more in control of their jobs, it is great preparation for tough times like ours. So when I am asked where all the leaders have gone, I say nowhere. What has changed is the depiction of them as heroes.

Erika James is the Bank of America associate research professor of business administration at the University of Virginia’s Darden School.

The outrageous acts of indiscretion and impropriety that we witnessed throughout much of this decade are inexcusable. But just as it is inappropriate to say that those CEOs were merely heroes who fell from grace, it is equally inappropriate to suggest that the men and women who are admirably leading corporations are heroes. They are not. Rather, they are humans who have a big job, and who, in order to do that job well, need and deserve the support of their leadership team, their board, their family, and a host of other stakeholders. They do not need to be put on a pedestal.

Todd Henshaw, a professor at Columbia University, is academic director of Wharton Executive Education.

I’m sitting on Omaha Beach conducting a “recon” of the sites my colleague and I will use as a classroom for the next few days with a group from Wharton MBA for Executives.

As I walked around, I thought to myself how impossible this mission must have seemed before the assault, and how many times the campaign must have been in doubt when the outcome was in question. I marveled at how wide the beach is at low tide. I walked the cliff’s edge at Pointe du Hoc and thought about the men scaling the 100 feet under machine gun fire. I saw the remains of the artificial port envisioned and built at Arromanches, an innovation that enabled the entire invasion.

“Corporate heroes?” It’s difficult for me to put those two words together. In Normandy, I saw the names of heroes inscribed in stone on monuments, but in most cases these men who changed the world are nameless, anonymous benefactors who gave Europe another shot at freedom. These are heroes.

How did these men prepare themselves for the almost impossible mission? How did they overcome the fear of death? How did their leaders help them understand what was being asked and required of them? How did they have the confidence to overcome the wide beaches, high cliffs, enemy fire, the inevitable doubt that emerges when men are thrown into chaos?

I have no idea why we would ever use the term “hero” to refer to a corporate executive.

Sir Andrew Likierman is dean of London Business School. He is also non-executive chairman of the National Audit Office and a non-executive director of Barclays Bank.

When asked about the quality he wanted most in his generals, Napoleon replied, “Luck.” On this score Tony Hayward would not have got a job with Napoleon. Of course it could be argued that he failed to rise to the PR challenge, but the roots of the blowout problem were sown long ago when safety standards were set. Michael Dell, on the other hand, has been much more the master of his own destiny. And if you name a company after yourself, you’re creating quite some expectations about your own personal performance and behavior.

The common thread that binds Hayward and Dell together is that both their companies have long been the subject of admiration and emulation. That makes their fall from grace even more galling to the rest of us. If we can’t even trust the people we are emulating, what does that say about our own judgment?

But the mistake is ours, aided and abetted by the press. Individuals are put on pedestals, giving rise to unreasonable expectations, only to be cast down when things go wrong. We need to be careful about what we expect, and learn from the mistakes of leaders as well as from their heroics.

So where have all the heroes gone? The same way as the heroes before them. Those who have the spotlight of publicity and fame come and go. We should look and learn, while reminding ourselves that uncritical admiration is probably best avoided after the age of 5.

Warren Bennis is professor of business at the University of Southern California.

Just about every decade I write a heated screed mimicking the ’60s flower song wondering where all the “leaders have gone.”

My latest attempt was in 2002 when Enron and Ken Lay were making headlines. I started with a long-forgotten Kipling poem:

But I’d shut my eyes in the sentry-box.

So I didn’t see nothin’ wrong.

The gist of my ‘02 piece can be stated simply, and its thesis is, if not identical, then remarkably similar to the BP disaster. Ken Lay’s failing was not simply his myopia or cupidity or incompetence. It was his inability to create a company culture open to reality, one that discourages workers from delivering bad news — just like Tony Hayward, who didn’t want to hear the concerns of the oil drillers marooned on that catastrophic rig, Deepwater Horizon.

How can an organization be honest with the public if it is not honest with itself? I asked. I do not believe that the CEOs of today are any worse or better than they were, let’s say, a hundred years ago. It’s just that the stakes are higher and more of us are affected by the dominance of a free-market economy.

The question remains: Will our corporate heroes or villains of the future learn from the sentries who didn’t see nothin’ wrong?

7 Leadership Traits

Tuesday, August 3rd, 2010

"Leadership Traits"This is an excellent article that really does discuss what goes on when leaders lead. There is too much travel and it is not super much fun anymore, unless you have the private company jet, and that is really no longer viable in this green world. Then the food, seductive and loaded with carbs and sugar, yikes! Then we get to where the rubber meets the road, in relationships.

Leadership development programs need to spend more time getting future C-Suiters ready to handle the office politics that comes with the territory. I have spent my career researching and studying the importance of how to sniff out the behavior patterns that limit successful teams and companies and you can take the pattern aware quiz at www.sylvialafair.com to get ahead of the “gotcha game” and have your career soar. Enjoy this well written article.

BNET: 7 Leadership Traits that the Gurus Don’t Tell You

By: Jo Owen

Most leadership gurus tell you half the truth, at best, about what it takes to be a leader.

They will tell you about the need for vision, handling people, dealing with crises and all the other good stuff that makes up the corporate speaking circuit. Here are seven vital qualities you are less likely to hear them talk about:

  1. Sleeping on planes and dealing with jet lag. In any large organisation, a leader will spend a large amount of time on planes: I did 250,000 miles a year. The routine was simple: one glass of champagne and one melatonin pill forty minutes before take off, and I would be able to sleep all the way. Business class is not for fancy meals and watching movies: it is for work or sleep.
  2. Working in vehicles. If you can not work in taxis and cars, you will waste more time than you can afford. Staring out of the window mindlessly is not good.
  3. Dieting. Leaders are surrounded by biscuits, cookies and other corporate death food; and then there are the inevitable lunches, dinners and hotel breakfasts. Either learn to love the fruit, or start jogging. Or die early as an obese alcoholic. But to this day, some firms demand that you put your liver on the line: if you do not drink and entertain, you fail. Pick your diet to fit your firm.
  4. Ruthless time management: queues were invented to let leaders catch up with emails and phone calls; ditch or delegate everything you can; fix appointments around your diary, not around other people’s.
  5. Work the politics. Find the right assignments, right support and right mentors. Set expectations well. Negotiate budgets hard. Wake up to the reality of corporate life.
  6. Be  ambitious, for your organisation and yourself. Stretch yourself and your team to achieve more than ever; keep on learning and growing. Don’t accept excuses, don’t be a victim: take responsibility.
  7. Learn to speak well. To small groups, to individuals and to large groups. As one tribal elder told me: “Words are like gods: words create whole new world’s in someone’s head. So use words well.” For many people, having a tooth extracted is less daunting than speaking in public. But it is a skill anyone can develop, with practice, over the years. And leaders must have this skill.

These seven qualities add up to a person who is pretty driven: they are often not comfortable people to be with. Not surprisingly, many people prefer to keep their humanity and their life than make the sacrifices to get to the top.
 
When I first started out, my boss told me: “one of the benefits of this job is that you will never suffer the rush hour. You will arrive before it and leave after it.” And if you keep that lifestyle going for ten to twenty years, you can reach the top. It was not a good choice, but at least it was a clear choice.
 
Choose well.

 

My Comment:

All so true! Eating my way around the world was a fun yet pound addictive adventure. Air travel, well it was also fun before 9-11, now more of a burden even in the front of a plane. The most critical trait on the list for success is #5; learning to really work the politics. I believe this separates the long term winners from the short term high flyers. Politics at work is really understanding how relationship systems operate and how to help everyone, direct reports, colleagues, the boss or the board, find a way to dialogue past the invisible barriers we all have to telling deeper truths and establishing safe, trusting relationships. This is vital leadership work that rests in the realms of psychology, sociology and neuro-science. Then #7 comes into play and using language for the betterment of the whole makes one a beloved and respected leader.

Leadership Dilemmas: Do We Really Have to Meet?

Monday, August 2nd, 2010

"Conference Room"It is time we put meetings in their proper place. Instead of dreading them we can use them as one of the best growth opportunities at work. Why? Because they are replications of what we lived with as kids and the patterns of behavior we still need to harness show up front and center at meetings.

Here are some examples: super achiever kids will always talk and talk proving how great they are; martyrs will spend their air time discussing how hard they work and how they have to take on everyone else’s burdens; pleasers will shout out “Yes I can” even though they really mean “no, that’s impossible“; and avoiders will keep looking at their watches for that special moment when they inform the team they have another meeting they almost forgot about and “see you later.”

Enjoy the article and my response.

How to Run a Meeting: Don’t Show Up

          by: Margaret Heffernan

Ask CEOs what they spend most time doing and the answer is always the same: attending meetings. Then ask how much time they devote to improving their meeting skills and you’ll get blank looks. We spend most of our time on an activity we were never trained for.

What happens in most meetings? The most senior person — who usually called the meeting — sits at the head of a table. Others drift in. If you’re lucky, you start only 5 or 10 minutes late. The issue, problem or question is identified, and then the ritual begins. Just like some people at school always sat in the front row, some in meetings always speak first — and there will always be the laggards who wait to see how the wind is blowing. And then there are what psychologists call the ‘social loafers’ — the individuals who always turn up and contribute nothing. For half an hour or more, a vast amount of second-guessing occurs, as everyone gropes for the answer that will receive the leader’s blessing.

What’s wrong with this picture? Well, first of all, meetings are expensive. If 6 people are 10 minutes late, the firm’s lost an hour of productive labor. Then, there’s rarely much conflict (a topic for a later post). The range of options proposed tends to be pretty narrow (brainstorming is bedeviled by conformity) and everyone leaves less energetic than they arrived. But the biggest problem of all is the boss, the person who called the meeting. Because his or her presence alone encourages everyone to compete for attention and approval. Whether we like it or not, leaders set an invisible agenda which implicitly curtails thought and exploration.

I’ve seen two relatively successful attempts at combating this. Donna Shirley, who ran NASA’s only successful mission to Mars, always made a point of not sitting at the head of the table. She wanted to be part of the team, not its focal point. Her highly collaborative style was controversial within NASA — but it worked.

If anyone’s more impressive than Shirley, it may be Mona Eliassen, CEO of the Eliassen Group. Eliassen doesn’t chair her own meetings; she gets a facilitator or someone else in the business to do it. Monthly and quarterly management meetings are run by someone from outside the company who has no power to make the final decision; that’s left up to the team. But more often, because she suffers from chronic fatigue syndrome, she doesn’t turn up at all. She has devoted years to developing her leadership team, and she expects them to be able to find solutions that secure everyone’s support.

One of the mistakes I see leaders make most often (and that I know I’ve been guilty of) is to underestimate the power of one’s own presence. This has nothing to do with charisma. If you’re the most senior person in the room, people will defer to you, and that usually means they’ll think less. So if you have a very hard problem to solve, call a meeting — and don’t turn up. You may be dazzled by the results.

 

My Response:

Meetings, the black hole of the business world can be turned into highly productive time if…..everyone is taught how to think in terms of systems. Once we become familiar with the fact that we all play powerful and important roles in meetings they take on the hue of living theater; we are the actors, directors, porducers. In “Don’t Bring It to Work” the dynamics of systems thinking is explored and the behavior patterns we learned in our original organization, the family are discussed. Once we realize that what went on at the dinner table when we were kids is not that different than what goes on at the business meeting table we can begin to observe, understand, and transform our patterns and meetings can be shorter, less contentious, and filled with creative energy.

Business Week: Your Leadership Portfolio

Monday, July 26th, 2010

Here is a thorough article for those who have technical skills and are transitioning into leadership settings. I was specifically struck by the part that talks about those in CIO positions being proactive change leaders. What was said rings true: “Proactive change leaders take actions to influence specific individuals, giving them parts to play in the change effort. They engage with people throughout the change process, addressing emotional reactions and maintaining commitment.”

My value add is that it is critical for these proactive change leaders to understand the behavior patterns that lie underneath the emotional reactions. This does not mean leaders need to become depth coaches or see themselves as therapists (that is an old model of thinking). What they need to do is ask open ended questions and find out how their direct reports have responded to change in the past. That is the clue to helping move things forward in a positive way.

In “Don’t Bring It to Work” the 13 most common behavior patterns in the workplace are discussed. There is even a quiz you can take at www.sylvialafair.com to observe your patterns and have your employees take the quiz. It is a great eye opener for the emotional areas of change that will show up whether we want them to or not.

Article: Your Leadership Portfolio: The View from C-Level

Former senior IT leaders who rise to head of the function are often surprised by the competencies that they are expected to have at the C-level. As we discussed in the second installment in this series (“Your Leadership Portfolio: The Critical Move from Senior IT Leader to the C-Level,” May 28, 2010), the key competencies for senior IT leaders are Team Leadership, Collaboration & Influencing and People & Organization Development. These are largely people skills, requiring the ability to influence and lead high-performing teams. As the Leadership Competencies Development Journey graphic (below) indicates, the progression to IT Function Head CIO requires the individual to place a much greater emphasis on the development of broad business skills, underpinned by people skills.

Not surprisingly, many very capable IT leaders struggle to master this critical inflection point, which demands more active engagement outside the IT organization. They can prepare for this challenging transition by actively seeking opportunities to get hands-on business experience, while taking care not to derail their IT careers. Ideally, such experience would mean responsibility for a P&L, but it could mean taking responsibility for a business project and its budget, or participating as an equal partner–not just as an IT representative–on a committee focused on some key aspect of the business. They can also look for ways to collaborate more closely with business-unit heads, or other top business leaders, on market challenges. Then, when they step into the C-suite, they will be prepared for the vastly changed perspective it brings.

The Function Head CIO: Leveraging Where and How the Company Makes Money

What does a Function Head CIO really do? Instead of focusing primarily on the IT organization, as the Senior IT Leader does, the Function Head CIO must look out across the entire enterprise, work with C-level peers, and become an active and credible provider to the business. This change of perspective brings three critical competencies, and their associated behaviors, to the fore:

* Market Knowledge: This is about understanding where the company makes money. At the reactive performance level (shown on the y-axis of the Journey graphic), one may have only a general understanding of the company’s marketplace. But IT Function Head CIOs at the active level demonstrate a detailed understanding of the market, the competitors, the suppliers, and, where appropriate, the regulatory environment. At the proactive level, they identify market sub-segments and understand the profit potential of each.

Proactive performers look beyond the current environment and identify emerging trends and segments, understand how competitor actions affect competitive dynamics, and the implications for their company’s technology landscape. They use their detailed market knowledge to create innovative ways to engage and serve customers, partner with suppliers and blunt competitive threats. At the very highest level, which is rarely attained but is worth noting, the result can be new products or services that reshape the market.

* Commercial Orientation: This is about how the company makes money. At the reactive level, the individual understands the importance of commercial success, works toward financial goals, and understands how various functions contribute to profitability but may lack a thorough understanding of how to link activities to financial metrics. Active performers identify areas of the function that can contribute to profitability, and they act quickly on commercial opportunities. The proactive leader generates profit-making initiatives beyond their immediate area, drives commercial behavior throughout the organization, and finds new ways to maximize profitability from each step of the value chain. At the highest level of performance–again, rarely attained–the leader is able to create long-term advantage by reshaping the business model of the industry.

* Change Leadership: As the graphic indicates, competency in change leadership is also important at this stage and becomes even more critical for the Business Strategist CIO. Performers at the reactive level of Change Leadership tolerate change, while active change leaders are adept at advocating change and communicating a clear and compelling new direction. In pushing for change, they set clear targets that focus people and activities on achieving the change agenda and develop metrics that both monitor and motivate change.

Proactive change leaders take actions to influence specific individuals, giving them parts to play in the change effort. They engage with people throughout the change process, addressing emotional reactions and maintaining commitment. And they build coalitions of such people and create champions who then mobilize others. The even more proactive are also as at home with process as with people. They introduce high-impact actions such as redesigning organization structures, processes and systems to drive and reinforce the desired changes. In rare cases, that ability coupled with their relentless drive for renewal creates and embeds a culture of change that continually adapts to new and evolving markets.

The Transformational CIO: Bringing the Customer into Focus

Having proactively demonstrated Market Knowledge and Commercial Orientation, the Function Head CIO will be poised to take on the role of Transformational CIO with its additional demanding competency of External Customer Focus.

* Customer Focus: Many IT people are accustomed to thinking of customers inside the four walls of the company. But for the Transformational CIO, the focus widens to include the external customer. At the reactive level, Customer Focus is essentially order-taking, a stance the Transformational CIO will have moved far beyond. At the active level, Customer Focus is about actively digging into and understanding the customer’s needs, seeing services from the customer’s perspective, and identifying the unique key measures of success with a given customer. These behaviors are used internally by the outstanding IT Function Head CIO, but will be extended outward for the outstanding Transformational CIO.

At the proactive level, the benchmark behaviors include delivering improved customer offerings with win/win impact, developing best practices for working with the customer, and championing those best practices internally. The highly proactive Transformational CIO initiates and manages multiple contacts with the customer’s organization, creating impact far beyond individual transactions and in some cases becoming a trusted advisor to the customer and contributing to strategic discussions in the customer organization. In rare instances, the most accomplished Transformational CIO is able to partner with the customer to develop new supplier relationship models that can change industry dynamics and force competitors to follow or fall behind.

In the next installment in this series, we take an even deeper dive into this critical stage of the journey, the last stop before its culmination in the role of Business Strategist CIO.

Steve Kelner is a partner in the Boston office of Egon Zehnder International. He is a leader of the firm’s Leadership Strategy Services practice, specializing in management appraisals and team effectiveness. He can be reached at steve.kelner@ezi.net.

Chris Patrick is a partner in the Dallas office of Egon Zehnder International. He leads the Global CIO Practice. A former practicing CIO, he helps firms across all industries identify, assess and recruit top technology talent. He can be reached at chris.patrick@ezi.net.

Team Conflict and Team Collaboration

Thursday, July 22nd, 2010

Jerk at team meeting

Here’s the situation. It was just told to me this morning, you have a team project due in one week. One of the team members is always making jokes at the expense of two other colleagues. Everyone feels the stress, not the humor.

The jokes are really dumb, and some are dicey, just on the edge of poor judgment. No one laughs, problem is no one stops the “jerk from joking” (those were the words that were said to me). One of the newest members of the team walked away saying he would not continue with this poor quality of cooperation.

What do you do to help handle the conflict?

Let me know. I am ready to give a half hour free coaching call as well as a copy of my book “Don’t Bring It to Work“. By the way, did I let you know the book has won a best business book of 2010 from Nautilus Awards that was judged by publishers, professors, and writers.

The three best answers will also be put on this blog next week. So, think it through. I will also give you my ideas (you go first!).

Thanks for reading my blog, it means a lot to me.

Surviving Stress at Work

Monday, July 19th, 2010

It really doesn’t matter where you live, or where you work, stress can be a killer. If not handled, stress can creep in and become physical and emotional symptoms and can even ruin relationships. Here is an article from Australia that could be about the company around the corner from wherever you are. See where you fit in the continuum of stress and burnout.

 

Most of us have had to deal with stress in the workplace at some point. But how do you manage it and what are the warning signs that you need help?

Your mobile phone won’t stop ringing, your inbox is overflowing and deadlines are piling up. You’re working longer hours and there seems no end to the increasing demands on you. Fed up and feeling undervalued and unappreciated, you struggle to remember why you liked your job in the first place. Sound familiar?

Spend a reasonable amount of time in the lunchroom of many workplaces and chances are you will hear staff talking about feeling ’stressed out’.

One reason for this is that many workers feel they have very little control over their work lives. Workplace stress, like other forms of stress, occurs when people feel they are not able to meet the demands placed on them. A report into workplace stress (published by private health insurer Medibank Private) found people are more likely to experience high levels of stress at work when they are placed under pressure, in terms of workload and responsibility, but feel they are unable to meet their deadlines or control their output.

Another reason we’re feeling stressed is that figures suggest many Australians are working hard, or at least long hours. Almost one quarter of full-time employees work 50 hours or more every week, and the average working week for Australian men is almost 46 hours per week, compared to 43 hours in most other industrialised nations. (It’s harder to get a clear picture of the women’s working hours as many work casual or part-time, but OECD figures show more Australian women work part-time than their counterparts in other industrialised nations.)

Stress-related illness costs the Australian economy $14.81 billion a year in absenteeism and presenteeism, where people come to work but have low levels of productivity. The direct cost to employers is $10.11 billion and, on average, more than three days are lost to stress per worker per year.

And when stress at work becomes overwhelming it can cause a workplace psychological injury. While these injuries represent less than 10 per cent of the total workers compensation claims in Australia, figures suggest these numbers are increasing.


Burning out

Workplace stress can also have a dramatic effect on your job satisfaction, morale, physical and mental health, self-care, and relationships – both in and out of the workplace. And in some instances it can lead to ‘burnout’.

True burnout is pretty bad and is an extreme state of exhaustion,” says organisational psychologist Rachel Clements, director of Psychological Services at the Centre for Corporate Health.

Burnout is not a clinical diagnosis, and as such, it does not come with a list of specific symptoms or treatments. But it’s a term commonly used by health professionals and the wider community and it comes under the umbrella of psychological injury.

The formal definition of burnout is that the person must have three components: they are emotionally, physically and mentally exhausted,” Clements says.

We see people with burnout, but we can’t classify them as that.”

When assessed, these people are likely to receive a diagnosis of ‘adjustment disorder’ or ‘major depressive disorder’.

When people put in claims for psychological injury, Clements’ role is to conduct employee assessments for WorkCover NSW and other insurers. She says the people she sees with burnout show signs of depression, lethargy and exhaustion.

But workplace stress manifest itself in a range or ways including nervousness, tension, strain, anxiety, depression and a decreased ability to cope with stressful situations.


What makes work stressful?

Long working hours, insufficient breaks, lack of resources and unrealistic deadlines all contribute to workplace stress. As can relationships with co-workers and managers, especially if these relationships involve conflict, harassment or bullying.

But each of us responds to these stressors differently. So a work environment that just makes one person feel a little uptight, might push another person to breaking point.

There are, however, certain factors that can put you at greater risk of experiencing workplace stress, burnout or psychological injury.

A pre-existing mental health condition can make work really difficult for some people, says David Crosbie, CEO of the Mental Health Council of Australia. Another factor is that some people are less resilient and struggle to cope with stress.

If people are already struggling to cope and then work becomes even more difficult, that can lead to an increase in their symptoms and a deterioration in their mental health and wellbeing,” Crosbie says.

Often it is not necessarily caused by work. (Work) is an exacerbating factor.”

Although, Crosbie adds, people without a pre-existing mental illness can still experience extreme workplace stress and burnout.

Meanwhile, Clements believes personality can also play a role in a person’s predisposition to workplace stress. People who are more susceptible to workplace stress are often perfectionists, who tend to be very conscientious, hard-working and are prepared to take on excessive workloads.

Also, people who are high in what we call emotionality: people who have a tendency to become more emotional, more sensitive (when things get busy or go wrong),” says Clements.

But even the most resilient of us can be affected by workplace stress, which is why environmental factors – such as a lack of team or managerial support, polices or procedures that generate low morale, a lack of value attached to the work and poor communication – can also affect workers, especially if these stressors are ongoing.

We know that team support, manager support and job morale are the biggest buffers [to preventing burnout],” says Clements.


Workplace stress warning signs

Unfortunately, people do miss the early warning signs that they are stressed.

We are called in (to assess people) when they are eight or nine on the stress scale of 10, when everyone is noticing it,” adds Clements.

But there are some warning signs that tell you heading towards the upper end of the stress scale, these can include:

  • Struggling to cope at work and not speaking up or seeking help to improve your situation.
  • Not setting boundaries between your work and home life – taking work home with you, checking your emails outside work hours, or just thinking about work in non-work time.
  • Having low morale – this includes not feeling supported, not being able to find meaning in your work and feeling undervalued.
  • Engaging in negative, irrational and catastrophising thinking patterns such as: “I have to be responsible for everything.” “Everything will collapse without me.” “I have to perform to 100 per cent.”
  • A real or perceived lack of control over your job and how you do it.
  • Feeling undervalued by your managers and colleagues.
  • Feeling disconnected from your colleagues and other people in your life. This is sometimes a problem for people who do shift work, or work in jobs that require extensive travel away from family or friends or periods of isolation.
  • Taking days off work when you are not sick or going to work but not being productive (presenteeism).

Other red flags include: poor performance at work, avoiding family or friends and adopting maladaptive coping strategies (such as drinking too much or using drugs).

Stress can also manifest as new physical ailments or a worsening of existing conditions.

“Mental illness exacerbates all physical illnesses and increases the degree to which those diseases impact on people’s capacity to function,” Crosbie says.


Getting help

In some cases, people ignore the warning signs of burnout – or simply don’t notice them – until they reach breaking point and need to take time out to recover.

Although the recovery time varies for individuals, the average time off work for a psychological injury through WorkCover NSW in 2008-09 was 13.5 weeks. In Queensland it was 28 weeks, and 27 weeks in Western Australia (the longest of any injury claim in that state).

But Crosbie urges people not to withdraw from the workforce for too long. He says it can be counterproductive for people with pre-existing mental health issues as it can further disconnect them from life.

Meaningful work can provide meaning in life and ‘hold them through the difficult times’, says Crosbie.

And even when you do identify that you are stressed, you still need to address some of the issues that are causing your stress and ask for help.

In many cases, the best place to start is with your boss or manager, especially if your stress stems from being unclear about your role or responsibilities. Your manager should be able to provide you with a job plan or description and give you feedback on how they expect you to do your job. They are also the people to approach if you feel you need extra resources – such as equipment or training – to be able to do your job effectively.

Unfortunately, in some cases, the manager contributes to the problem through their poor communication, leadership style, lack of support or even bullying. In these instances it can help to approach your company’s human resources (HR) team or a trusted work colleague.

Many workplaces also offer Employee Assistance Programs (EAP), which are run by external providers. If problems are identified, intervention strategies may include mediation between an employer, employee and a HR representative, assertive skills training and/or counselling programs for the individual.

 

 

Leadership: Diving for Pearls

Friday, July 16th, 2010
 
 
 

Avil Beckford

Avil Beckford is a woman who does not like to skim the surface. Her life and her mission are to go beyond the obvious, beyond the superficial, go into the hidden world and bring back the pearls.

Guess what the name of her successful blog is: The Invisible Mentor. It is well worth reading, there is a wealth to learn. The concept is great. In my interview with Avil, she stated “Some of my best mentors have been books I have read.” And she wants to give all of us access to these mentors that can live deeply inside our psyches even though they come in the form of words on paper or on a computer.

She is clear. “My work is not fluff. I want to reach people who are interested in learning, people who want to deepen.” I would say she wants people, well, people like us!

She has also written a book, “Tales of People Who Get It” (2007)

The book helps to shine a light on the inner workings of individuals who learned to deal with the challenges of growing and becoming, of learning how to master conflict, and how to develop and build teams.

Avil thought of this idea and was amazed that in her research she read about Napoleon Hill, that invisible mentor who has helped thousands learn what he felt was the secret of success. Hill had his “invisible counselors” and would have “imaginary council meetings” where he would get advice from those he called together. Not a bad idea.

Think about who you respect and would love to discuss your work issues with. What if you sat quietly and called them into your own private council and asked the questions that are haunting you. Then just sit and listen. Keep a pen and paper close. You may be surprised at what you learn. And then you can thank Avil for keeping that wonderful method alive.

Go to her site, sign up, you will be delighted. And buy her book, you will have a treasure trove of new “invisible mentors” to help you in your career journey. Happy travels!